Open Meeting: 10:00am at Longbranch Fire Station
Owners present: 9 community members
Board Members present: Steve Stemhagen (President)
Alice Carey (Treasurer & Secretary (temp) Wilbur Dukes;
Karen Ekdahl; Georgia Schneider; Absent: Harold Mattoon
Call to Order
Approval or Correction of 9/27/14 minutes
1.Minutes were approved.
Treasurer’s Report
General Funds
| 11/8/2014 |
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Treasurer's Report |
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INCOME (Jan to 10/31/14) |
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| Collected | |
2013 Dues | 2,568.14 |
| 2014 Beach Special Assessment | $26,450.00 | |
2013 Special Assessment | 477.50 |
| add'l $3,190 to collect (13 members) | ||
2014 Dues | 85,171.36 |
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2011 Road Repairs Special Assessment | 363.00 |
| 2014 Road Special Assessment | $13,203.50 | |
2015 Prepaid Dues | 1,240.32 |
| add'l $1787.42 to collect (12 members) | ||
Compliance Fines | 1,947.19 |
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Bounced check reimbursement | 100.00 |
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Donation | 50.00 |
| $30.00 late fee has been charged |
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Div Interest & Interest | 9.71 |
| starting 11/1/14 |
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Gate Clickers purchase | 320.00 |
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Legal Reimbursement | 874.98 |
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Lien Release Reimbursement | 73.00 |
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Lien Reimbursement | 73.00 |
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Non-compliance reimbursement | 21.84 |
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| Total income | 93,290.04 |
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Banking Information as of 11/7/14 |
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| Key Bank (checking) | 23,670.81 |
| Key Bank (savings) | 19,901.29 |
| SCU (checking) | 16,037.71 |
| SCU (savings - 2015 prepaid dues) | 1,240.32 |
| Total | 39,708.52 |
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| 21,141.61 |
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| (26,450.00) | 2014 Beach assessment on hold |
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| Net Total Operating Capital | 13,258.52 |
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| Expected Budgeted |
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| November& December | 11,750.00 |
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| Balance | 1,508.52 |
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Members owing: |
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| 1 members for 2014 dues ($78) |
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| 1 property in foreclosure (check in the mail for $2042 coming) |
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| 2 members in collections for past/present dues |
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| 1 member (3 properties) in legal proceedings |
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EXPENSES (to 10/31/14) |
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Accountant |
| 5,929.00 |
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Beach Repairs |
| 4,711.00 | to be assigned to Beach Repairs Fund | ||
Bank charges |
| 72.00 |
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Cabana Stairs |
| 1,646.00 |
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Equipment Repairs | 1,132.91 |
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Facilities Rental |
| 230.00 |
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Gate Maintenance |
| 1,753.32 |
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General Maintenance |
| 2,422.00 |
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Insurance |
| 6,230.00 |
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Landscape Svcs |
| 8,327.00 | plus $1,490 debited to 2013 Special Assessment Fund | ||
Legal |
| 5,530.00 |
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Misc supplies |
| 890.00 |
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Non-compliance prepayment |
| 945.00 |
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Office supplies |
| 917.00 |
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Property TaX/Licenses |
| 2,348.00 |
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Sanican |
| 417.00 |
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Utilities |
| 5,823.00 |
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Water/Sewer Tech |
| 25,000.00 |
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Water/Sewer Maint |
| 12,043.00 | plus $5646 debited to 2013 Special Assessment Fund | ||
Yardwork |
| 80.00 |
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| 86,446.23 |
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To Road Repairs |
| 1,200.00 |
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To Savings |
| 1,200.00 |
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| 88,846.23 |
| plus $7136 = 95,982 |
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Year-to-date Budgeted Expenses: |
| $76,452 |
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Year-to-date Actual Expenses: |
| $88,846 | plus $7136 debited to 2013 Special Assessment Fund | ||
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| ($12,394) |
| 2014 Budget was based on |
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| $81,000 income. We have received more than that due to collecting back dues. |
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Expected Budgeted |
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November thru December |
| $11,750 |
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2015 Special Assessment
There will be another special assessment of $300 early in 2015.
President’s Report
A new effluent composite sampler purchased ($1500) for sewer plant
A new hydromatic pump ($612) was installed in the settling chamber of the tank.
FloHawks emptied our holding tank. (9,600 gallons = $3,658)
Old business
Beach Repairs
Beach road “reflectors/posts” update
Still investigating what is best to use (Steve)
Water System:
Per Dept of Health, a new coliform monitoring plan needs to be submitted each month with samples taken from various locations, not just at sewer plant.
Marty (operator) has been informed of this and will set up.
Emergency Response plan @ water pump house.
Per DOH, an emergency plan needs to be on hand at the
water pump. Steve & Ken to review what we presently have there.
Dick Schneider volunteered to help with generators.
Overflow pipe screened
Per DOH, we need to screen the overflow pipe. Steve will
check this out.
Water System
A sample tap needs to be installed prior to chlorination injection
Per DOH, Steve will check this out.
Sewer System:
The free S&L assessment of sewer plant has been postponed.
Due to Smith & Loveless rep not available at this time, a new date will be determined for this free assessment.
The weir needs replacement & diffusers installed in the tank.
This will be addressed during the assessment.
A backflow preventer needs to be installed in-line at blowers
This will require a plumber and further investigation.
Dehumidifier ($303) will be installed in pump house (per DOH recommendation)
Calendar - No meeting in December. Next Board meeting will be Jan. 3, 2015.
Adjourn Open meeting